St Peter’s Privacy Policy

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the “GDPR”).

2. Who is the ‘Data Controller’?

‘St Peter’s Hale PCC’ is the data controller (contact details below). This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The PCC complies with its obligations under GDPR (UK) by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following purposes:

  • To enable us to provide a voluntary service for the benefit of the public in a particular geographical area (Parish) as specified in our constitution;
  • To administer membership records and the Electoral Roll;
  • To answer any enquiries you have sent in to us via our website, or by email, phone, or post;
  • To fundraise and promote the interests of St Peter’s;
  • To manage our employees and volunteers;
  • To maintain our own accounts and records (including the processing of Gift Aid applications);
  • To complete certificates for Baptisms, Confirmation, and Banns of Marriage;
  • To ensure that couples are legally allowed to be married in the Church of England (such as decree nisi, identification and proof of address);
  • Where necessary to establish your connection to the Parish of St Peter’s;
  • To complete Marriage Documents;
  • To inform you of news, events, activities and services running within the Parish or further afield;
  • Where applicable we are required to share information with the Diocese of Chester for Mission Statistics; this information does not contain sensitive data, and is purely for attendance. For Marriage in the Church of England, we are required to share your information with Trafford Register Office so that they can issue your Marriage Certificate. Completed records for Baptism, Marriage, Banns of Marriage, Confirmation, and Funerals and Burials are sometimes sent to the Cheshire Archives.
  • To do all the above by email or post.
4. What is the legal basis for processing your personal data?
  • Explicit consent of the data subject so that we can keep you informed about news, events, activities and services and process Gift Aid donations where applicable.
  • Processing is necessary for carrying out obligations under employment, social security or social protection law, or other contractual matters;
  • The processing is in accordance with the legitimate interest of the PCC in supporting and promoting the work of the Church of England in the Diocese of Chester
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:
    • the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
    • there is no disclosure to a third party without consent.
5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be shared with other members or groups connected to St Peter’s in order to carry out a service to other church members or for purposes connected with St Peter’s.

We are required (where applicable) to share your information with the following third parties as and when it applies to your data:

  • HMRC – for Gift Aid purposes (as a charity we are required to give information to the HMRC of those who have given consent for us to claim Gift Aid on donations, in which we give name, address and donations given).
  • Trafford Council – for those getting married at St Peter’s Hale we need to send the Marriage Document to Trafford Register Office (Sale Town Hall, Sale Waterside, M33 7ZF) in order for couples to order their Marriage Document.
  • Diocese of Chester – for Mission Statistics we give total numbers of attendance for our worship services. This information does not include personal data.
  • Cheshire Archives and Local Studies (CALS) – for old Baptism, Marriage, Confirmation and Banns of Marriage records that have been sent for archival.
    This is a shared service of Cheshire West and Chester Council (CWAC) and Cheshire East Council (CEC), hosted by CWAC
    (Visit: https://www.cheshirearchives.org.uk/home.aspx for more information)
6. How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website. Specifically, we retain Electoral Roll data while it is still current; Gift Aid Declarations and associated paperwork for up to 6 years after the calendar year to which they relate in accordance with HMRC; and parish registers (baptisms, marriages, funerals, etc.) permanently until sent to CALS for archival.

7. Your rights and your personal data


Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • The right to request a copy of your personal data which the PCC holds about you;
  • The right to request that the PCC corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the PCC to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the PCC to provide you, the data subject, with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable)
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office (details below).
8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Privacy Policy, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Parish Administrator, St Peter’s House, 233 Ashley Road, Hale, WA15 9ss; tel 0161 928 3374 or email office@stpetershale.org.uk

You can contact the Information Commissioners Office on 0303 123 1113 or via email www.ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.